# Damage assessment software that drafts every site record for you.

> Damage assessment software for storms, floods and fires: field photos become geolocated, evidence-linked site records. AI drafts; your assessor approves.

Early access (pre-launch). Page: https://inspectial.com/damage-assessment-software

After a storm, flood or fire, photograph each damaged road, culvert, bridge, building or park. Inspectial's AI drafts a geolocated damage record for every site: category of work, damage type, description and severity, each linked to the photos and voice notes behind it. Your assessor approves every finding, and the data goes to your damage inventory and GIS instead of a camera roll.

## After the storm, teams fan out. The write-up lands on one desk.

Damage assessment crews come back with hundreds of phone photos, voice memos, texts and addresses. Someone then builds the site list, matches photos to locations, writes a damage description for each site, assigns the category of work and assembles the photo log, while the state and FEMA wait for numbers.

For Public Assistance, the deadline keeps running: applicants have 60 days from the Recovery Scoping Meeting to report all disaster-related impacts to FEMA. Damage that wasn't documented well in the field is hard to document later.

## How it works

1. **Capture offline, site by site.** The field app shows the sites to assess on a map and walks each team through a short checklist: overview, damage, dimensions, debris. Every photo, clip and voice note is stamped with time, GPS and site ID. It works with no signal, which matters when towers are down.
2. **AI drafts the damage record.** Evidence is grouped by site and turned into draft observations: category of work, damage type, a short damage description, a severity level, a confidence and the photos it came from. Where the photos don't show enough, the AI marks it not assessable instead of guessing.
3. **An assessor approves.** A qualified assessor checks each finding next to its photos and approves, edits or rejects it. Dimensions come from the field team's measurements, not from the AI. The draft is kept separately from the approved value, so you can see what a person changed.
4. **Export for the PDA, PA and your GIS.** Approved sites go out as CSV or GeoJSON with coordinates, categories, descriptions and photo references, or through the API. Use them to fill your state's damage assessment forms and your damage inventory, and to map the event in ArcGIS or QGIS. The PDF photo log is rendered from the same approved data.

## What the damage assessment pack records

Findings grouped by FEMA Public Assistance category of work, each with a damage type, a description, a severity, a confidence and the photos behind it. For homes, the damage levels used in preliminary damage assessments. In early access we map the template to your state's forms and your site IDs.

- **A · Debris removal:** Vegetative debris, Construction and demolition debris, Sediment and mud, Hangers and leaners, Debris blocking roads or waterways
- **B · Emergency protective measures:** Road closures and barricades, Temporary repairs, Sandbagging and pumping, Immediate threat to public safety
- **C · Roads and bridges:** Roadway washout, Pavement failure, Shoulder and embankment loss, Drainage structure damage, Bridge approach washout, Scour at bridge, Guardrail and sign damage
- **D · Water control facilities:** Channel erosion, Levee or berm damage, Detention basin damage, Debris and sediment in channels
- **E · Public buildings and equipment:** Roof damage, Water intrusion, Structural damage, Contents and equipment damage, Vehicle damage
- **F · Public utilities:** Water and sewer line breaks, Lift station damage, Treatment plant damage, Poles and lines down
- **G · Parks, recreational and other facilities:** Trail washout, Playground and court damage, Boat ramp and dock damage, Fencing and lighting damage

**Damage levels for homes (IA):**

- **Affected:** Mostly cosmetic damage. The home can still be lived in.
- **Minor:** Repairable damage that can make the home livable again in a short time.
- **Major:** Significant structural damage that needs extensive repairs.
- **Destroyed:** A total loss, or damaged so badly that repair isn't economically feasible.

**Reference rules and guidance:** Robert T. Stafford Disaster Relief and Emergency Assistance Act; 44 CFR Part 206; FEMA Preliminary Damage Assessment Guide; FEMA Public Assistance Program and Policy Guide (PAPPG) v5.0; State damage assessment forms; Your own damage codes

## Example record (Site DS-0217)

- Road · washout: full roadway width, Cat. C (human verified)
- Road · pavement: slabs displaced into gap (human verified)
- Culvert · position: washed out of the fill (AI suggested)
- Culvert · barrel: crushed and torn (AI suggested)
- Channel · sediment: deposit across roadway (AI suggested)
- Debris · type: woody, small volume (possible) (AI suggested)

## Principles

- **Agent-ready data, not documents.** The structured dataset is the source of truth, so your GIS, scripts and AI agents read it directly. Reports are generated from approved observations, never written straight from the media.
- **Evidence first.** Every observation references the photos, clips or notes behind it. A finding never exists only as an AI sentence.
- **A human approves.** AI proposes; a qualified person decides. Inspectial is not an autonomous inspector, and only approved inspections become official records. Every value is tagged with who stands behind it.
- **Location is first-class.** Evidence, observations and assets carry coordinates, so the output drops onto a map without cleanup.
- **Offline-first.** The full capture flow works with no signal. Data syncs when the connection returns.
- **Configurable, not custom-built.** Your checklist, condition codes and report format live in a template we set up with you. Not a new app.

## Who it's for

- **County and city emergency management:** You run the initial damage assessment with a small staff and borrowed help. Get one site list on a map, with photos, descriptions and categories, instead of a group chat and a spreadsheet, ready when the state asks for numbers and the joint PDA starts.
- **Public works and road departments:** Document damage to your own roads, culverts, bridges, buildings and parks site by site, keyed to your asset IDs, so the records you hand to your PA team already have locations, photos and descriptions.
- **Disaster recovery and PA consultants:** You document many applicants' sites under deadline. Get consistent, evidence-linked site records from every field team, and let reviewers see each finding next to its photos and who approved it.

## Outputs

GeoJSON, CSV, PDF report and REST API in the first release; Excel, Shapefile and GeoPackage planned. Works with ArcGIS, QGIS, PostGIS, MapLibre.

## Questions

### Does the AI replace the damage assessor?

No. Inspectial drafts observations from the evidence your teams capture; it doesn't assess anything on its own. A qualified assessor approves, edits or rejects every finding, and only approved records become official. Every value shows whether a person verified it.

### Does it follow FEMA categories and our state's forms?

The template is organised by the Public Assistance categories of work, A to G, and uses Affected, Minor, Major and Destroyed for homes. In early access we map it to your state's damage assessment forms and your site IDs. Inspectial doesn't submit anything to FEMA or the Grants Portal, doesn't write cost estimates or project worksheets, and doesn't decide eligibility: FEMA does.

### Does it work when cell networks are down?

Yes. The full capture flow works offline: photos, video clips, voice notes and GPS stay on the phone and sync when a connection returns, whether that's hours later or back at the office.

### How quickly can we use it after an event?

The damage assessment pack is in early access and the field app is still in development, so the realistic path is to set it up before your next season. We configure the template, site IDs and export layout with you in advance, so on the day your teams install the app and go.

### Can routine inspection data serve as pre-disaster evidence?

It can help. Public Assistance restores facilities to their design as it existed immediately before the disaster (44 CFR 206.226), so dated, geolocated photos of a road, culvert or building taken before the event are useful. Approved inspections from Inspectial's routine packs, such as culverts, are exactly that. FEMA decides what documentation it accepts for each project.

### How does the data get into our GIS and PA workflow?

Approved sites export as GeoJSON or CSV with coordinates, categories, descriptions and photo references, or through the REST API. ArcGIS, QGIS and PostGIS read them directly. There's no native connector to other damage assessment tools yet, so in early access we match the export columns to the forms and layers you already use.

### Can several teams assess at the same time?

Yes. Each team captures on its own phones against the same event project. As phones sync, the reviewer sees every site on one map with its status: captured, ready for review or approved.

### What about photos of private homes and residents?

The template asks assessors to photograph damage, not people, and the AI describes damage only. Evidence belongs to your organisation and is used only to draft your records. In early access we agree in writing where it's stored, who can see it and how long it's kept.

## Request early access to the damage assessment pack

We're setting up the damage assessment template with a few emergency management teams, public works departments and recovery consultants, ideally before the next storm season. Tell us what you assess, how many sites a typical event produces, and which GIS you report into.

- Bring photos and notes from a past event, and the site list or damage inventory your team built from them.
- We set up a template with your categories, damage types, site IDs and forms.
- Your assessors review the AI's drafts against what they recorded.
- Exports arrive as CSV, GeoJSON or PDF, or through the API, in the layout your PDA or PA workflow needs.

Contact: pilot@inspectial.com · Apply: https://inspectial.com/damage-assessment-software#pilot